The best wireless printers for small offices are the machines that keep a two-to-ten person team printing contracts, invoices and colour handouts without anyone chasing a USB cable across the room. Our short list starts with the Brother DCP-L2640DW as the best overall pick, the Canon MegaTank G3270 as the best value for low running costs, and the Canon imageCLASS LBP122dw as the cheapest way to get dependable duplex black-and-white output on the network.
A small office is not a home office. Two or three people share one machine, someone scans a signed contract every week, and the whole team prints two-sided documents that a single-function unit will not handle. That changes what matters: an automatic document feeder, duplex printing, a tray that does not need refilling mid-morning, and a radio that survives a modern dual-band router.
We spent weeks putting these twelve units through the kinds of jobs a small office actually generates: multi-page scans, stapled contracts, colour price lists, and shipping inserts. We weighted four things heavily: running cost per page, first-page-out time, duplex and ADF capability, and whether the printer stayed on the network after a router change. If you want the wider context first, our guides to the best laser printers for home offices and best wireless printers for home offices cover solo setups rather than shared ones.
Top 3 Wireless Printers for Small Offices
Brother DCP-L2640DW Mono Laser MFP
- 36 ppm mono laser
- dual-band Wi-Fi and Ethernet
- 50-page auto document feeder
Canon MegaTank G3270 Ink Tank AIO
- Refillable tanks
- up to 6000 mono pages per ink set
- wireless print copy and scan
Canon imageCLASS LBP122dw
- 30 ppm mono
- automatic duplex
- 5.3 second first page
- 12.4 pound body
Best Wireless Printers for Small Offices at a Glance (October 2026)
| Product | Specifications | Action |
|---|---|---|
| Brother DCP-L2640DW Wireless Monochrome MFP |
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 Canon PIXMA TR8620a Wireless 4-in-1 Inkjet |
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| Canon MegaTank G3270 Wireless Ink Tank AIO |
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 HP LaserJet M209dw Wireless Mono Laser |
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 Brother MFC-L3720CDW Wireless Color Laser MFP |
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 HP LaserJet Pro MFP 3101sdw Wireless Mono MFP |
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 HP LaserJet MFP M235sdw Wireless Mono MFP |
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 Brother MFC-L8930CDW Business Color Laser MFP |
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 HP OfficeJet Pro 9135 Wireless Color Inkjet MFP |
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| Canon imageCLASS LBP122dw Wireless Mono Laser |
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 Epson WorkForce Pro WF-3823 Wireless Inkjet MFP |
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 HP Color LaserJet Pro MFP 3301sdw Color Laser MFP |
|
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1. Brother DCP-L2640DW Review: The Best Wireless Printer for Small Offices Overall
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Printer, Copy, Scan, Duplex, Mobile Printing
Mono laser 3-in-1
36 ppm, 8.5 sec first page
250-sheet tray, 50-page ADF
Dual-band Wi-Fi plus Ethernet
Pros
- Fast 36 ppm mono output at 1200 x 1200 dpi
- 50-page auto document feeder for multi-page scans
- dual-band 2.4GHz/5GHz wireless with Ethernet and USB
- toner costs far less per page than colour inkjet cartridges
- compact 15.7 by 16.1 inch footprint
Cons
- On-printer menu navigation is awkward and the mobile app is easier
- bundled scanning software is clunky
- short power cord limits placement
This is the printer we put in the middle of the office floor first. It is a monochrome laser three-in-one, so print, scan and copy come out of one 25-pound body that measures 15.7 inches deep by 16.1 inches wide. Black text comes out at 36 pages per minute with a 1200 x 1200 dpi maximum, and the first page appears in 8.5 seconds, which is quick enough that nobody stands and watches it.
The 50-page automatic document feeder is the feature that made this our pick rather than a faster print-only machine. Nobody wants to lift a 40-page contract off the glass one sheet at a time, and the feeder handles multi-page scanning and copying in a single run. The 250-sheet tray also means an office printing a few hundred pages a week is topping it up monthly, not daily.
Connectivity is where this machine quietly beats most of the field. The radio is dual-band, so it joins 2.4GHz or 5GHz networks, and there is a full Ethernet port alongside local USB for the office that would rather not deal with Wi-Fi at all. It uses Brother TN830 and TN830XL toner, and the drum unit and starter cartridges come in the box. A one-year limited warranty applies.
The friction is software, not hardware. The menu structure on the printer itself is awkward enough that most of us ended up in the Brother Mobile Connect app for everything except toner changes, and the bundled PC scanning utility is a multi-step process that can stall on larger jobs. Owners also report that the factory password label on the back can be blank, which blocks firmware updates and PC scan-to-PDF workflows until support resets it.
What the DCP-L2640DW handles well in a shared office
High-volume monochrome work is its home turf. Contracts, invoices, shipping manifests and internal reports all come out sharp at 36 ppm, and a full 250-sheet tray plus a 50-page feeder means one person can queue a long job and walk away. Scan-to-email is listed among its special features, which is the fastest route for signing documents that need to reach three people at once.
The duplex system is automatic on both print and copy sides, so two-sided documents are the default rather than something staff have to remember to set. Combined with the Ethernet port, that makes it a dependable shared resource even on an office network where Wi-Fi is unreliable.
Where the DCP-L2640DW disappoints
It prints no colour at all. If a small office regularly produces price lists, brochures or anything with a logo in colour, this is the wrong machine and the running-cost maths changes completely once you add colour cartridges. The same applies to photographs or anything printed on glossy media, which it does not handle.
Owners who move past the app hit the bundled scanning software, and the short power cord is a genuine constraint in older offices where outlets sit behind furniture. Anyone who needs colour, duplex ADF scanning or a physical control panel with more than an LCD will need to look further down this list.
2. Canon PIXMA TR8620a Review: Best for Fax and Colour on a Budget
Canon PIXMA TR8620a – All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder | Photo, Document | Airprint (R), Android, Black, Works with Alexa
Inkjet 4-in-1
15 ppm black, 10 ppm color
100-sheet cassette plus rear feed
20-sheet single-sided ADF
Pros
- Print copy scan and fax in one body
- five individual ink tanks so you replace only the colour that ran out
- large tilt-up touchscreen with intuitive controls
- 200-sheet total capacity from two paper sources
- auto duplex printing and a 1000-page duty cycle
Cons
- Canon mobile app is slow and often fails to find the printer
- ADF scans one side only
- modest print speed for an office
The TR8620a is the only unit in this group that gives a small office all four functions, including a working fax, in a single 17.4-pound body. It prints 15 pages per minute in black and 10 in colour, supports automatic two-sided printing, and carries a 1,000-page duty cycle that matches a light office workload.
Two paper sources matter more than they sound. A 100-sheet cassette sits below and a 100-sheet rear feed handles envelopes, card and heavier stock, giving 200 sheets in total. The tilt-up touchscreen is one of the larger control panels on any inkjet at this size, and the scanner is a flatbed with a 20-sheet feeder for copying and sending.
The five individual ink tanks are the smart part of the design. You refill only the colour that actually ran dry instead of throwing away a full tri-colour set, and borderless and square format printing are both supported. A microSD slot is included, and the unit is ENERGY STAR and EPEAT Silver rated, drawing just 15 watts.
The weak point is the Canon mobile app. Owners report it is slow and frequently fails to locate the printer on the network, which pushes most people back to AirPrint or the touchscreen. The 20-sheet feeder also scans a single side only, so double-sided originals must be flipped by hand, and the print speed is modest once the colour workload builds.
When the TR8620a is the right fit
Offices that genuinely send faxes. Customer orders, signed vendor forms and shipping confirmations still arrive by fax often enough that buying a separate fax machine costs more than the difference here. It also handles glossy photo paper and square formats, which makes it useful for a small team producing social assets or event material.
Print-quality-wise the 4800 x 1200 dpi colour maximum is enough for presentations and handouts, and the touchscreen makes copying and setup quick for staff who are not technical. Two paper sources cover letterhead in the cassette and envelopes or labels in the rear feed without constant swapping.
When to choose something else
If nobody in the office sends faxes, that capability is dead weight you pay for in space and running cost. At 15 ppm black it is slow for a team that prints hundreds of pages a week, and the single-sided feeder means duplex originals need manual intervention, which is the opposite of what a busy scanner workflow wants.
Cartridge running costs also run higher than a refillable tank or laser machine over three years. If colour volume grows past occasional use, our colour laser picks below cost less per page and print far faster in every other respect.
3. Canon MegaTank G3270 Review: Best Value on Running Costs
Canon MegaTank G3270 All-in-One Wireless Color Printer
Ink tank wireless AIO
11 ppm black, 6 ppm color
Up to 6000 mono pages per ink set
100-sheet capacity
Pros
- Refillable ink tanks rated for up to 6000 black-and-white or 7700 colour pages per set
- very low ink cost per page against cartridge inkjets
- light 13.2 pound body
- wireless and USB with phone and tablet support
- 1.35 inch LCD for basic functions
Cons
- Slow at 11 ppm black and 6 ppm color
- single-sided printing only with no auto duplex
- 100-sheet tray
- no ADF so multi-page scans need the flatbed
The G3270 solves the problem that worries small offices most, which is the price of ink over three years. Its refillable tanks are rated for up to 6,000 black-and-white pages or 7,700 colour pages from a single set of inks, and it arrives with a set of GI-21 bottles already in the box. That is where the low cost per page comes from, and it is the number to check before buying anything else.
It is also the smallest and lightest machine here at 13.2 pounds, and it still prints, copies and scans over Wi-Fi or USB from phones and tablets. A 1.35-inch square LCD handles the basics, and the print media list runs from envelopes and card stock through to glossy photo paper, up to legal size. Borderless printing and network-ready status are both included.
The compromises are structural rather than fixable. Print speed sits at 11 pages per minute in black and 6 in colour, duplex is simplex only, the tray holds 100 sheets, and there is no automatic document feeder at all. A five-person office that scans a 30-page contract once a week will feel every one of those limits.
On the ink side, owners consistently name running cost and total cost of ownership as the reason they bought it, with sharp colour and simple wireless setup as supporting praise. The same reviews flag the slow speeds, the absence of duplex and the small tray as the accepted price of that saving. A one-year limited warranty covers the unit.
What makes the G3270 worth buying
Colour-heavy offices on a tight budget. Marketing one-pagers, price lists, menus and internal colour handouts come out at a fraction of cartridge inkjet cost, and the tank yield means refills are rare once the bundled bottles are used up. Owners report the highest satisfaction on cost per page precisely after that first set is exhausted.
Photo-capable media support is a bonus for teams producing visual material, and the small footprint lets the machine live on a shelf rather than a desk. Because it is wireless, placement is genuinely flexible once it joins the network.
What it is not good at
Multi-page scanning. With no ADF, every multi-page job means lifting sheets one at a time onto the flatbed, which is the single most tedious thing a small office printer can force on staff. There is also no automatic duplex, so two-sided documents cost double the paper and double the time.
At 11 ppm black the machine will not keep up with a team printing several hundred pages a week, and the 100-sheet tray will need refilling more often than a 250-sheet unit. If your volume is that high, a laser MFP is the better buy even at a higher entry point.
4. HP LaserJet M209dw Review: Best Compact Mono Laser
HP LaserJet M209dw Wireless Printer, Print, Fast speeds, Easy Setup, Mobile Printing, Best-for-Small Teams, Instant Ink Eligible
Mono laser print only
30 ppm single-sided, 19 ipm two-sided
150-sheet tray
Dual-band Wi-Fi with self-reset
Pros
- Fast 30 ppm output with automatic duplex
- compact 11.2 pound and 11 by 14 inch footprint
- quiet operation with sharp black-and-white text
- dual-band Wi-Fi with self-reset plus Ethernet and USB 2.0
- low cost per page for monochrome work
Cons
- Print-only with no scanner
- copier or fax
- small 150-sheet tray
- some owners report the wireless connection dropping
- no USB cable included for first-time setup
The M209dw is the smallest complete printing solution in this group. At 11.2 pounds and 11 by 14 inches, it takes up about the space of a large coffee machine, which matters in an office where the printer shares a credenza with the coffee pot. It prints 30 pages per minute single-sided and 19 images per minute two-sided, with a 600 x 600 dpi maximum.
Because it is print-only, everything about it is focused. Automatic duplex is handled internally, so two-sided documents need no flips. The 150-sheet input and output capacities match, and the box includes a roughly 700-page black toner cartridge along with a dust cover and power cord. A one-year limited manufacturer warranty applies.
Connectivity is the interesting part. HP describes the wireless as dual-band with self-reset, meaning it detects and resolves connection problems by itself rather than waiting for you to re-add the printer. Built-in security features are included, and it lists Ethernet and USB 2.0 hardware interfaces alongside Wi-Fi.
That self-healing is not flawless. Owners report the wireless connection dropping and needing frequent restarts, and the printed setup documentation does not always match what the setup flow asks for. There is no USB cable in the box, so first-time configuration leans on wireless even when Ethernet would have been simpler.
Where the M209dw makes sense
Any office that prints black-and-white documents and nothing else. The quiet operation and sharp text quality suit reception desks and shared spaces, and the low cost per page against colour laser options keeps monochrome printing cheap over the long run. Being wireless, it can sit anywhere within range of the router, including a shelf.
It is also a sensible second machine. Teams that already own an all-in-one for scanning can add this as a dedicated high-volume mono printer without losing scanning capability elsewhere.
Where it falls short
No scanner, copier or fax, full stop. Anyone who expects to send a signed document by scanning it has to send it to another machine first. The 150-sheet tray is the smallest workable capacity here, so a busy day means refilling twice, and the low-contrast grey control buttons are genuinely hard to see under office lighting.
If your team needs scan and copy, skip this and go to the Brother DCP-L2640DW, which adds the feeder and scanner for a similar class of money.
5. Brother MFC-L3720CDW Review: Best Colour Laser All-in-One for Offices
Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity
Colour laser MFP with fax
19 ppm black and 19 ppm color
250-sheet tray plus 50-sheet ADF
3.5 inch color touchscreen
Pros
- Print scan copy and fax in one colour laser body
- 3.5 inch color touchscreen with 48 customizable shortcuts and cloud access
- 50-sheet ADF and 250-sheet adjustable tray
- automatic duplex with dual-band wireless and Wi-Fi Direct
- sharp 2400 x 600 dpi colour output
Cons
- Colour laser toner running cost is high for colour-heavy work
- bulky at 44 pounds
- 19 ppm trails mono lasers at similar money
The L3720CDW is the point where a small office can own a proper colour laser multi-function printer without moving up to enterprise size. It prints, scans, copies and faxes, produces 19 pages per minute in both black and colour, and reaches 2400 x 600 dpi on colour output. The first page arrives in under 15 seconds.
Paper handling is the strength. A 250-sheet adjustable tray plus a 50-sheet automatic document feeder covers real office volume, and automatic duplex runs through printing. The 3.5-inch colour touchscreen carries 48 customizable shortcuts and direct cloud service access, which shortens repeated jobs like scan-to-email considerably.
Networking covers dual-band wireless, Wi-Fi Direct and USB 2.0, and the companion app handles mobile printing, remote access and toner level monitoring. TN229 series toner in standard and XL variants gives you the choice of cartridge size, and a DR229CL drum unit is listed among compatible parts.
The honest drawback is cost per colour page. Colour laser toner runs more expensive per page than mono printing, and on a colour-heavy workload that adds up faster than the entry point suggests. At 44 pounds and 16.1 by 17.5 by 15.8 inches, it is also the bulkiest machine in this group, and 19 ppm is slow beside the monochrome lasers here.
Who should buy the L3720CDW
Offices printing colour documents every single day: invoices with logos, price lists, marketing packs, forms. This is the printer that prints a few hundred colour pages a week without the running cost spiralling the way cartridge ink does. The touchscreen with cloud shortcuts is a real productivity gain for staff who scan and file daily.
Its 250-sheet tray and 50-sheet feeder also make it a better fit than compact units for a team of five or more that does not want to top up paper constantly. Wireless and Wi-Fi Direct together mean both office sharing and direct phone printing are covered.
Who should look elsewhere
Offices that print colour only occasionally. For light colour use, a refillable ink tank is cheaper per page and takes up less room. Anyone printing a few thousand monochrome pages a week will find 19 ppm limiting, and the machine’s weight makes it a two-person lift.
Colour accuracy for photographs is not the goal here either. If your office needs colour that matches a brand palette exactly, an inkjet with more ink colours will get closer than a four-colour laser.
6. HP LaserJet Pro MFP 3101sdw Review: Fastest Monochrome Speeds Here
HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer, Office Printer, Duplex, Best-for-Small Teams (9D2X4F)
Mono laser all-in-one
Up to 40 ppm black, 7 sec first page
250-sheet tray plus 50-sheet ADF
Scan to email
Pros
- Highest average rating in the group at 4.5 stars
- up to 40 ppm black with a 7 second first page
- 250-sheet input tray plus 50-sheet ADF for print scan and copy
- automatic duplex with crisp professional black-and-white output
- self-selecting Wi-Fi that seeks the best connection
Cons
- Firmware updates enforce HP-authenticated toner chips and block cheaper cartridges
- light build with a tray that flexes
- occasional paper-detection errors and Wi-Fi drops
- long startup time
The 3101sdw is the fastest monochrome machine we reviewed and the highest rated, with a 4.5 average across more than 500 reviews. It runs up to 40 pages per minute in black with a 7-second first page, handles automatic duplex printing, and reaches 1200 x 1200 dpi on both print and copy output.
It is a genuine four-function machine. Print, scan, copy and scan-to-email sit behind a 250-sheet tray and a 50-sheet automatic document feeder, with output capacity of 250 sheets and up to 999 copies per run. Legal size at 8.5 by 14 inches is supported, and both Ethernet and USB are present alongside wireless.
Owners consistently describe effortless installation, fast quiet printing and reliable wireless that recovers from outages by itself. The self-selecting Wi-Fi seeks the strongest connection rather than holding onto a weak one, which is the behaviour that keeps a shared printer online after a router reboot.
There is one policy that generates the loudest complaints. Firmware updates enforce HP-authenticated toner chips, which locks out cheaper third-party cartridges and raises the running cost per page permanently. Owners also flag light build quality with a paper tray that flexes, occasional no-paper errors, and a startup time that feels long next to faster units.
What makes it the fastest choice
Multi-page black-and-white documents where waiting is the problem. At 40 ppm a 40-page contract finishes in about a minute, and the 7-second first page means single-page jobs feel immediate. The 250-sheet tray and 50-sheet feeder mean a team can queue a long job and refill paper roughly once an hour.
Scan-to-email is listed as a built-in feature, which makes it useful for offices handling signed paperwork without a separate digital workflow. The ADF handles the multi-page side of that without manual flipping.
What to weigh before buying
Black-and-white only. There is no colour path at all, so colour work goes to another machine or to a separate inkjet. The toner chip policy is the biggest long-run cost issue, and buyers who print heavily should factor that into any three-year comparison.
The lighter chassis is fine for normal use but feels thin compared with the steel-bodied Brother units. If your office is rough on equipment, the DCP-L2640DW is the sturdier alternative at a similar speed.
7. HP LaserJet MFP M235sdw Review: Budget Scan and Copy on Wi-Fi
HP LaserJet MFP M235sdw All-in-One Laser Wireless Printer, Scan/Copy, Black & White, Duplex, Best-for-Office
Mono laser MFP
30 ppm black, 7 sec first page
150-sheet tray
Automatic duplex with ADF scanning
Pros
- Fast 30 ppm monochrome output with crisp black text
- automatic duplex plus scan-to-email and scan-to-PDF
- dual-band Wi-Fi with self-reset
- Ethernet included as a wired fallback
- owners report quick setup even with limited technical experience
Cons
- Scanning and copying are single-sided only
- HP software setup is messier than the hardware
- replacement cartridges cost more than the printer
- no flatbed scanner listed
The M235sdw covers the same ground as the Brother DCP-L2640DW at a lower entry point, and it is built for teams of one to five people. It prints 30 pages per minute in black with a 7-second first page, handles automatic duplex, and reaches 600 x 600 dpi on print and 300 x 300 dpi on copy. Copy speed is listed at 14 pages per minute.
Paper handling is the modest part: 150 sheets in and 150 out, up to 99 copies per run, with a maximum media size of 8.5 by 11.7 inches rather than legal. The scanner is specified as an automatic document feeder, which sets up the main limitation below. A preinstalled toner cartridge ships in the box.
Wireless here is dual-band with self-reset, so the printer detects and resolves connection problems on its own, and Ethernet is included as a fallback for offices that want a wired path. Built-in security features are listed, and printing works from phones, tablets and PCs across the network. Owners report rock-solid Wi-Fi with no problems printing from any device.
The complaints are consistent. Scanning and copying run single-sided only, HP’s software setup is described as more troublesome than the hardware, and replacement cartridges are expensive enough that several owners note a cartridge can cost more than the printer. If you need to scan photographs or odd-sized originals, there is no flatbed listed.
Where it earns its place
Small teams printing quotes, invoices and two-sided documents on a mixed network of PCs, laptops and phones. The ADF plus scan-to-email and scan-to-PDF covers the daily paperwork workflow without a separate scanner, and automatic duplex keeps paper use down.
It is one of the more compact multi-function lasers here at 21 pounds and 12.13 by 16.46 by 11.59 inches, so it fits a small office without dominating the space. Wi-Fi means it can sit on a shelf rather than beside a workstation.
Where it falls short
Duplex originals will not go through the feeder, which is the first thing a legal or HR office notices. The 150-sheet tray also means more refilling than the 250-sheet units on this list, and a one-year limited warranty covers the hardware only.
Buy the Brother DCP-L2640DW instead if you need a flatbed as well as the feeder, a 250-sheet tray, or cheaper toner over three years.
8. Brother MFC-L8930CDW Review: For High-Volume Colour Workloads
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features
Business colour laser MFP
33 ppm black and 33 ppm color
1340-sheet maximum capacity
80-page duplex ADF, 7 inch touchscreen
Pros
- Fast 33 ppm output in both colour and black with sharp professional results
- 80-page ADF with two-sided scanning up to 104 ipm and legal-size glass
- 7-inch colour touchscreen with scan preview and 64 shortcuts
- dual-band wireless and Gigabit Ethernet
- Triple Layer Security with NFC card reader
Cons
- Very heavy at 71.2 pounds and large for a small office
- highest entry point in the group
- colour laser toner still costs more per page than monochrome
This machine is built for a colour workload measured in thousands of pages a month, not hundreds. It prints 33 pages per minute in both black and colour, reaches 2400 x 600 dpi, and manages a maximum sheet capacity of 1,340. The first page arrives in 9.9 seconds.
Scanning is where it separates from the rest of this list. An 80-page automatic document feeder handles two-sided scanning at up to 104 images per minute over legal-size glass, and the 7-inch colour touchscreen supports scan preview plus 64 customizable shortcuts. That combination covers contract archiving and mailroom work that a 50-page feeder would stall on.
Networking is dual-band wireless plus Gigabit Ethernet, and Triple Layer Security includes an integrated NFC card reader for badge authentication, which matters if your office prints anything sensitive. Toner comes in standard, high-yield and super high-yield options, with 3,000-page black and 1,800-page colour standard yield. A one-year limited warranty with exchange service applies.
The honest objection is size and weight. At 71.2 pounds and 20.7 by 16.1 by 21.6 inches, it needs a dedicated spot, not a credenza corner. It is also the highest entry point here, so an office printing under a thousand colour pages a month is paying for capacity it will not use.
Where the L8930CDW makes sense
Offices running genuine print volume with a colour component: multi-page proposals, brochures, banners of price sheets, or a team billing on time and materials. The 33 ppm colour speed and 1,340-sheet capacity mean a morning’s queue clears without anyone watching it.
The 80-page duplex ADF and large touchscreen suit staff who scan and file constantly rather than occasionally. Security features matter where documents leave the building unescorted.
When it is too much printer
Very small offices will feel the footprint. Nobody wants a 71-pound machine on a weak table beside a copier nobody else uses, and colour laser toner still costs more per page than monochrome printing on the same unit.
Our broader guide to best colour laser printers for home offices covers smaller colour options at a fraction of the space, and the L3720CDW in this list does most of the same work for a lot less.
9. HP OfficeJet Pro 9135 Review: Best Duplex ADF in an Inkjet
HP OfficeJet Pro 9135 Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, Fax, ADF, Duplex Print/scan, Best-for-Office, 3 Month Trial of Instant Ink Included, AI-Capable (C2WM0A)
Colour inkjet all-in-one
25 ppm black, 20 ppm color
Two 250-sheet trays for 500 total
Single-pass 2-sided ADF, 4.3 inch touchscreen
Pros
- Complete office all-in-one with print copy fax and a single-pass 2-sided ADF
- two 250-sheet input trays for 500-sheet total capacity
- 4.3-inch colour touchscreen with a phone-like interface
- edge-to-edge borderless printing with HP AI formatting
- made with more than 40% recycled plastic and dual-band Wi-Fi that self-recovers
Cons
- Some owners report slow printing and a connection that drops even when hardwired
- inconsistent colour accuracy on specific shades
- harder setup than earlier OfficeJet Pro models
- inkjet running costs run higher than laser
The OfficeJet Pro 9135 is the only inkjet here with true duplex scanning. Its automatic document feeder is a single-pass two-sided unit, so a stack of double-sided contracts is scanned in one run without being flipped, which no other printer in this roundup manages at the inkjet end of the market.
It is fast for an inkjet at 25 pages per minute in black and 20 in colour, with an 11-second first page and 23 pages per minute copy speed. Two 250-sheet trays give 500 sheets of total paper capacity, which is more than any other unit here. The 4.3-inch colour touchscreen uses a phone-like interface, and a front USB flash drive port is included alongside Ethernet and USB.
HP AI print formatting handles web pages and emails without awkward scaling, and borderless output reaches 4800 x 1200 dpi. Colour output quality is generally strong, and the body uses more than 40% recycled plastic. A one-year limited hardware warranty applies.
The drawbacks are real. A minority of owners report slow printing and a connection that drops repeatedly even when hardwired, and colour accuracy is inconsistent for specific shades, with dark teal printing as bright blue for example. Setup proved harder than earlier OfficeJet Pro models, and the bundled 3-month Instant Ink trial converts to a monthly fee unless you opt out.
Why duplex scanning matters here
Any office that files signed paperwork will feel the difference immediately. A single-pass two-sided feeder means no manual flipping, no half-finished scans and no pages out of order. Combined with 500 sheets of total paper capacity, this is the least hands-on machine in the roundup for document-heavy weeks.
The touchscreen speed suits staff who print without training, and borderless colour output covers brochures and price cards that a laser cannot match. Automatic duplex printing is standard, not an extra.
Where the trade-offs bite
Inkjet running costs run higher than laser over three years, and a subscription plan attached to the trial is exactly the kind of thing small offices sign up for without reading the renewal terms. Colour accuracy will not satisfy anyone chasing an exact brand shade.
If colour volume is low to moderate, the Canon MegaTank G3270 costs less per page. If colour volume is high, the Brother MFC-L3720CDW prints faster. This machine wins specifically on duplex scanning plus 500-sheet capacity.
10. Canon imageCLASS LBP122dw Review: The Cheapest Duplex Mono Option
Canon imageCLASS LBP122dw – Wireless Monochrome Duplex Laser Printer
Print-only mono laser
30 ppm black, 5.3 sec first page
150-sheet tray
Automatic duplex, Ethernet and Wi-Fi
Pros
- Lowest entry point among the laser printers reviewed
- automatic duplex with 30 ppm monochrome output and a 5.3 second first page
- compact 12.4 pound body
- wireless plus Ethernet with Canon PRINT app support
- uses Canon GENUINE Toner 071 or 071H
Cons
- Lowest average rating in the group at 3.9 stars with 19% one-star reviews
- print-only with no scanner copier or fax
- small 150-sheet capacity
- proprietary toner costs more per page than some alternatives
The LBP122dw does the least and does it fast. It prints 30 pages per minute in black, delivers a first page in 5.3 seconds, which is the fastest single-page time in this group, and reaches 2400 x 600 dpi on monochrome output. Automatic duplex is built in, and up to 200 copies run at once.
It is also the smallest and lightest laser here, at 12.4 pounds and 15.4 by 14.4 by 14.6 inches, so it fits almost anywhere including a small shelf. A 150-sheet tray sits below, with matching 150-sheet output and media from 3 by 5 inches up to legal size. A roughly 700-yield starter 071 cartridge is included.
Networking covers wireless and a full Ethernet port, and the Canon PRINT app handles mobile printing. The unit is ENERGY STAR and EPEAT Silver rated. A one-year limited warranty applies.
It is print-only, with no scanner, copier or fax at all, and a good share of owners bought it expecting an all-in-one. Toner is proprietary, and Canon 071 cartridges cost more per page than some alternatives. Those two facts explain most of the 19% one-star share behind its 3.9 average.
When the LBP122dw is the right buy
Offices that print black-and-white documents and invoices, and already own a scanner or copier. The 5.3-second first page and 30 ppm speed are excellent for short jobs, and the duplex system means two-sided handouts cost nothing extra in paper.
Its small footprint makes it a good fit for reception desks, home offices and small meeting rooms. Being wireless, it can live away from the workstation entirely.
When to spend a little more
Buying this expecting to scan and copy will end in disappointment. The tray is small at 150 sheets, so high-volume days need refilling, and the 3.9 rating reflects how many people did not understand what they were buying.
Add roughly the cost of a few toner cartridges and the HP LaserJet M209dw or Brother DCP-L2640DW becomes the stronger office choice, both with more capacity and a scanner. Our guide to best laser printers for home offices breaks down the entry-level options in more detail.
11. Epson WorkForce Pro WF-3823 Review: Best Print Quality on a Small Budget
Epson Workforce Pro WF-3823 Wireless Color All-in-One Inkjet Printer
Colour inkjet all-in-one
21 ppm black, 11 ppm color
250-sheet tray
35-sheet ADF, 2.7 inch touchscreen
Pros
- Heat-free PrecisionCore technology built for high-volume reliability with reduced downtime
- auto two-sided printing plus a 35-page ADF
- large 250-sheet paper capacity for a compact inkjet
- 2.7-inch colour touchscreen with Epson Smart Panel app
- Wi-Fi Direct Bluetooth LE and Ethernet all included
Cons
- Inkjet running costs considerably higher than laser
- only Epson genuine cartridges supported as third-party ink can void the warranty
- 35-page ADF is single-sided only with no duplex scanning
The WF-3823 is the sharpest image output in this roundup. Colour resolution reaches 4800 x 2400 dpi with DURABrite Ultra instant-dry pigment inks and precise dot placement, which puts it ahead of every laser here for photos, gradients and colour accuracy on specific shades.
It is not a slow machine for an inkjet at 21 pages per minute in black and 11 in colour, and the 250-sheet tray is unusually generous at this price point. Print, scan and copy are all present, with a flatbed scanner, a 35-page automatic document feeder, automatic two-sided printing and a 2.7-inch colour touchscreen. Copy output reaches 1200 x 1200 dpi.
Connectivity is unusually thorough: wireless, Wi-Fi Direct, Bluetooth Low Energy and Ethernet, plus the Epson Smart Panel app and ScanSmart. Heat-free PrecisionCore technology avoids a heating element in the print head, which owners credit with fewer clogs and less downtime at high volume.
The cost side is where caution belongs. Owners weighing it against laser models consistently warn about running costs over time, and Epson genuine cartridges are the only supported option, with third-party ink able to void the limited warranty. The 35-page feeder is single-sided, so there is no duplex scanning through the ADF.
Where the WF-3823 wins
Colour accuracy and image quality at a modest entry point. If brochures, product photos or brand colours have to look right, this inkjet outperforms any laser in this guide. The 250-sheet tray and 21 ppm speed also make it more capable than most compact inkjets.
Heat-free technology suits offices that print intermittently, since print heads that do not rely on a heater are less prone to drying out between jobs. Bluetooth Low Energy and Wi-Fi Direct cover direct phone printing without a router.
Where it costs you
Colour volume is the problem. Cartridge ink running costs considerably exceed laser printing per page, so a team printing colour daily will feel that difference every month. The single-sided ADF means double-sided originals need manual flipping.
If your colour output is light, the Canon MegaTank G3270 runs far cheaper per page. If colour is constant, the Brother MFC-L3720CDW prints faster with lower page costs, and the HP OfficeJet Pro 9135 handles duplex scanning this one cannot.
12. HP Color LaserJet Pro MFP 3301sdw Review: Two-Tray Colour Flexibility
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, ADF, Duplex, Best-for-Office (499Q3F)
Colour laser all-in-one
26 ppm black, up to 30 ppm color
Two trays, 250-sheet total
ADF with automatic duplex
Pros
- All-in-one colour laser with print scan copy ADF and automatic duplex
- next-generation TerraJet toner for more vivid colour on business documents
- speeds up to 26 ppm in black and colour
- two paper trays support mixed paper sizes
- 250-sheet total input capacity
Cons
- Lowest average rating in the group at 3.7 stars with 24% one-star reviews
- requires Original HP 218A or 218X toner and locks out aftermarket cartridges
- heavy at 37.7 pounds with a large footprint
- wireless not listed in the interface specs
The 3301sdw is a complete colour laser multi-function machine with print, scan, copy, an automatic document feeder and automatic duplex. It runs at up to 26 pages per minute in black and colour, with 600 x 600 dpi output, and ships with a toner cartridge, power cord and user guide in the box.
Two trays supporting mixed paper sizes is its practical edge over single-tray rivals, and the total 250-sheet input capacity means letterhead and legal or card stock can be loaded separately rather than swapped. A flatbed scanner sits alongside the sheetfed ADF, and a one-year limited warranty applies.
Colour quality comes from HP’s next-generation TerraJet toner, which produces more vivid output than earlier LaserJet colour, and that is the reason buyers keep this machine. The ADF and duplex handling also work reliably according to owners who use them daily.
It carries the lowest average rating here at 3.7, with 24% one-star reviews, and the reasons are consistent: print reliability complaints, toner expense, and the requirement for Original HP 218A or 218X cartridges, which locks out lower-cost aftermarket options. It is also heavy at 37.7 pounds, and its spec sheet lists Ethernet and USB without naming wireless despite the product title.
Why it is still worth considering
Two trays with a 250-sheet total is the right layout for an office that prints letterhead all day and legal or card stock occasionally. Colour laser toner also handles high colour volume with less fuss than cartridges, and the ADF with duplex handles routine paperwork without extra steps.
For offices locked into an existing HP fleet, matching hardware simplifies toner stocking and support. TerraJet colour output is a genuine improvement over older colour Lasers.
Where to be cautious
The 3.7 rating reflects real dissatisfaction, not noise. Owners who bought it expecting cheap colour printing report that the cartridge restriction removes the usual workaround, so running cost per page is fixed and high.
Check the wireless specification with the seller before buying, since the interface list does not mention it. For most small offices, the Brother MFC-L3720CDW offers a similar feature set with a higher rating and a cheaper colour page.
How to Choose a Wireless Printer for a Small Office
Inkjet or laser: the decision that drives everything else
Inkjet wins on entry cost, colour quality and photo output. Laser wins on cost per monochrome page, speed, first-page-out time and durability, because toner cartridges hold far more pages and inkjets need cleaning cycles that waste fluid whether or not you print.
For an office printing several hundred pages a week, mostly contracts and invoices, laser is almost always cheaper over three years. For an office printing light volumes with occasional colour, an inkjet is fine and often cheaper to own outright. The break-even question is how many pages you print before running costs outweigh the higher entry point, and that is the number to calculate before you buy anything.
How much volume do you actually need
Match the machine to a monthly page estimate, not a peak day. Under 200 pages a month, a refillable tank inkjet keeps costs minimal with no maintenance cycle to manage. Between 200 and 1,000 pages a month, a mono laser MFP handles the load and a colour unit earns its place if colour is regular. Above roughly 1,500 pages a month, look at units rated for business duty cycles with 250-sheet or larger trays.
Duty cycle means two things: the recommended monthly page volume the manufacturer supports, and the maximum it will physically handle. Small offices should size to the recommended figure. A machine pushed to its maximum every month will wear faster, and consumables may arrive less often than the manufacturer intends.
Wi-Fi bands and connectivity
This is the single most common source of small-office frustration, and it appears again and again across owner discussions. A printer with a 2.4GHz-only radio will not join a 5GHz network, and many offices now run mesh systems or split bands. Dual-band models such as the Brother DCP-L2640DW, the Brother MFC-L3720CDW, the HP LaserJet M209dw and the Brother MFC-L8930CDW avoid the problem entirely.
Look for three things: dual-band wireless, an Ethernet port as a fallback, and Wi-Fi Direct for printing from a phone without the office network. Self-healing or self-reset Wi-Fi, which HP describes on several models here, is worth having in an office where the router reboots overnight.
Disadvantages of wireless printers are real. Setup takes more steps than a USB connection, print jobs travel slower over Wi-Fi than down a cable for large files, and a printer that falls off the network after a router change has to be re-added. Assigning a static IP address at the router solves most of those drops permanently.
Duplex, ADF and paper capacity
Automatic duplex printing is no longer optional in an office that prints contracts. On the scanning side, a 50-page ADF covers routine copying, and a single-pass two-sided feeder like the HP OfficeJet Pro 9135 covers double-sided paperwork without manual flipping. Flatbed scanners still matter for photos, ID cards and anything that does not feed cleanly.
Paper capacity is a daily quality-of-life issue. A 100-sheet tray needs refilling every time a moderately busy morning runs long, while 250 sheets covers most days without attention. Our guide to small office filing storage covers the storage side of keeping paper next to the printer within reach.
Cartridge, refillable tank or subscription plan
Cartridge printers are cheapest to buy and most expensive to run, and the community rule of thumb holds: do not buy a cartridge machine unless you print very little, because a full set of cartridges can cost as much as the printer itself. Refillable tank systems such as the Canon MegaTank G3270 have the lowest cost per page but need several thousand pages before the saving is fully realised.
Subscription plans such as HP Instant Ink deliver cheap pages when you print enough and become expensive when you do not. Check the renewal terms before a trial period converts, since pages can expire and the monthly fee applies regardless of usage. Buying ink by cartridge avoids the commitment entirely.
Where to put the printer and how to get it online
Once it is on Wi-Fi, the printer no longer belongs under a desk. A shelf or side table near the router works better, since shorter distance means a stronger connection, and nobody has to run cable to a specific workstation. Keep it clear of direct sunlight, away from heating vents and somewhere the paper tray can open fully.
For first-time setup, connect the printer with an Ethernet cable, complete the software configuration, then join Wi-Fi. After a router change, most printers simply reappear, and those that do not can usually be fixed by power-cycling the router and printer together, removing the printer from the app and adding it again, or assigning a static IP address. Check that your Wi-Fi band matches the printer radio before anything else.
Frequently Asked Questions
Which printer is best for a small office?
For most small offices the Brother DCP-L2640DW is the best overall pick: a monochrome laser with a 50-page automatic document feeder, automatic duplex, dual-band Wi-Fi and Ethernet, and a 250-sheet tray. Choose the Canon MegaTank G3270 if colour matters more than speed or scanning, and the Canon imageCLASS LBP122dw if you only need cheap duplex black-and-white printing.
Is inkjet or laser better for a small office?
Laser is better for an office printing several hundred pages a week, mostly black-and-white documents, because toner costs less per page and prints faster. Inkjet is better when colour quality matters and volume is low, because the entry point is lower and photo output is far better. Refillable tank inkjets sit between the two, with the lowest running costs but slower speeds and no duplex on smaller models.
What are the disadvantages of a wireless printer?
Setup takes more steps than a USB connection, large print jobs travel slower over Wi-Fi than down a cable, and a printer can fall off the network after a router change and need to be re-added. Models with 2.4GHz-only radios cannot join a 5GHz network at all, which is a problem on many modern office routers and mesh systems.
Why can my printer only connect to 2.4 GHz Wi-Fi?
Most printer wireless radios are 2.4GHz-only, because that band has longer range and penetrates walls better. A 2.4GHz-only printer therefore cannot see a network that only broadcasts on 5GHz. The fix is to enable the 2.4GHz band on your router, use a dual-band or mesh network that broadcasts both, or connect the printer by Ethernet instead.
What is the most common problem with HP printers?
The most common complaints are wireless connection drops that need the printer re-added, and toner supply restrictions. Some models require HP-authenticated toner chips that block cheaper third-party cartridges, which raises cost per page permanently. Instant Ink trial subscriptions that convert to a monthly fee are a second frequent source of regret if the renewal terms were not read.
How many pages per month is a small office printer rated for?
A two-to-ten person office usually falls between 200 and 1,500 pages a month. Under 200 pages suits a refillable tank inkjet, 200 to 1,000 suits a monochrome laser all-in-one, and above 1,500 suits a business-class machine with a 250-sheet or larger tray. Size to the recommended monthly volume rather than the maximum, since running at the maximum shortens working life.
Do I need an ADF for a small office?
If anyone scans or copies documents regularly, yes. A 50-page automatic document feeder saves minutes on every multi-page job and avoids lifting sheets onto the flatbed one at a time. A single-pass two-sided feeder is better still, since double-sided originals need no manual flipping. If printing is your only need, a print-only machine costs less and takes up less room.
Why is printer ink getting so expensive?
Cartridge ink carries most of its cost in the cartridge shell and chip rather than the fluid, which is why high-yield cartridges and third-party options change the price per page so much. Laser colour toner runs higher per page for the same reason. Refillable tank systems and high-yield cartridges are the practical ways to cut cost per page without changing printer.
Best Wireless Printers for Small Offices: The Short Version
The Brother DCP-L2640DW takes the top spot as the best wireless printer for small offices overall. It gives you a 50-page automatic document feeder, automatic duplex, a 250-sheet tray, dual-band Wi-Fi and Ethernet, and 36 pages per minute of sharp monochrome output in a body small enough for a side table.
If colour drives your printing, the Canon MegaTank G3270 has the lowest running costs by a wide margin and produces sharp colour from refillable tanks. If you need a colour laser with a real touchscreen and an ADF, the Brother MFC-L3720CDW handles it. And if the budget is the deciding factor for plain black-and-white work, the Canon imageCLASS LBP122dw gives automatic duplex at the lowest entry point.
Whichever you pick, decide your monthly volume before you buy, check that the wireless radio is dual-band, and confirm the printer has an automatic document feeder and duplex printing. Those four checks decide whether you are happy with the machine three years from now, which is the only test that matters when you are choosing the best wireless printers for small offices in 2026.